Tag: Backup

A Genealogical Homecoming Tech Tips

Google Photo Goof

My last two blogs have focused on tips for researching your emigrant’s native archives and planning an excursion to visit your ancestor’s hometown. In both situations, tech will enhance your trip. Here are my recommendations for how to prepare:

  1. Check with the archive to see what tech is permitted – I was encouraged to bring a thumb drive to transfer records found on the archive’s computer. The thumb drive had to be clean of any data. I could bring a laptop in but could not use it to search the archive’s records. I chose to leave the laptop in my hotel room as I wasn’t sure how secure the area where I would be researching would be. If I had to get up to request more records, I wasn’t confident it would be wise to leave a laptop unattended. Turns out that wouldn’t have been problematic but I tend to err on the side of caution. I was also permitted to bring a cell phone but I had to mute it. I could bring a camera and use it on records that were 75 years or younger. Older records were recorded on the thumb drive. Every archive is different so check the website before you go and send a query if the directive isn’t clear.
  2. Have a plan to back up your tech – There is nothing worse than returning home and finding out that your thumb drive didn’t save or your phone didn’t upload or your camera battery died and no pictures were taken. Don’t wait until you’re home to back up! My plan was to predominately use my phone as I can back up to Dropbox by using an archive or hotel wifi. The bus I traveled on even had wifi so I would upload to Dropbox frequently. I had a digital camera with me in case something happened to my phone – several years ago I had climbed to the top of a Mayan Temple in Mexico and upon looking down, realized that the klutz I am might not make it without breaking a leg. I put my phone in my back pocket, sat down on the top step, and scooted all the way to the bottom. Duh! The phone was broken but I thanked the gods as somehow, the pictures had all been uploaded to Google Photos. Not sure how that happened as there was no cell service in the remote area we were in but I was really glad it happened.
  3. Be prepared for tech to mess up – I’ve blogged about why I stopped using Google Photos to upload which is why I now use Dropbox. I’m not sure why or how Google Photos turned itself back on but two days before I departed for Croatia I went on a local scavenger hunt which involved taking photos of various landmarks and uploading them to an App. I suspect when I downloaded the App it reactivated Google Photos as I found that they had been saved to Google. On the third day of my trip, I got a Gmail warning that I was out of space. Of course, Google wanted me to purchase more space. I ignored the warning and continued to take photos. I didn’t have time to troubleshoot and emails did continue to come in even though I hit the threshold. As a quick fix, I deleted everything in trash and spam which gave me just a bit of space. On my last day, I received an email that 122 photos did not upload to Google Photos, which was fine with me as I never wanted them to go there anyway. When I got home I looked at Google Photos and found the clip I posted at the top – I have no idea why Google Photos duplicated over 100 times that one photo. When I uploaded to Dropbox it didn’t do that. Removing the duplicates would have given me ample space. Tech is awesome when it works but awful when it doesn’t. Be prepared for anything to happen.
  4. Sharing photos – I wasn’t the only one on the trip taking photos. My husband used his phone as did many others who were also on our group tour. I had difficulty with a video of my husband doing a hat dance as a waiter kept walking in front of me. No worries, another group member was filming her husband so she shared her video with me via email. One night we stayed in a brand-new hotel in a village that has no inhabitants as the 1991 war had destroyed most of the homes. Two members of the group had gone exploring and taken some somber photos of bullet holes in buildings. My husband wanted one of the pics so it was shared. Do a quick check of your photos each night. If there is something you wanted but missed, you might have another opportunity before you leave the location or you can ask a fellow traveler to share with you.
  5. Back up when you get home – Dropbox, or whatever you use, is lovely but make sure you back up the backup. I also save to a portable hard drive. If the internet is down I can still access whatever I need.

Genealogy Tech Tips – Easy Computer Backups

Photo Courtesy of Amazon.com

With the weather outside frightful, I decided it was time for me to clean my computer. I must admit I do not back up as frequently as I should. I did find a way that made the task quick and easy.

First, I never save to my computers. The reason is that I have been burned in the past by them dying unexpectedly. I got into the habit when I was working as a counselor saving to a cloud. Originally, I used a thumb drive but I’ve lost or broken too many and the switch to the cloud made my files accessible anywhere, anytime. I’ve used several cloud companies –  OneDrive, Dropbox, and Google Drive. None are perfect but I prefer Dropbox. I do pay for a larger amount of storage. My phone photos go to Dropbox now as they used to go to Google Photos but a year ago, I noticed that some were missing and the transfer stopped entirely last June. My husband’s phone photos go directly to Google Photos but he, too, experienced missing photos.

As I mentioned in last week’s blog, I am having difficulty synching Ancestry.com with RootsMagic8. I tried it again after I blogged and it still didn’t work though I can synch to version 7. I also tried downloading my Ancestry.com tree, which is large, to Legacy Family Tree but was unable to do that, either. I don’t want to post the new tree to MyHeritage.com, which now owns Legacy. I have a tree on MyHeritage that I do not update as I don’t have time to keep all my online trees up to date. I have enough info on FamilySearch, Geneanet, FindMyPast, and MyHeritage to connect with other researchers. I then direct them to Ancestry which is my most accurate tree.

Sidenote: Several readers have commented that they are also experiencing difficulty with RootsMagic8. One recommended looking into Family Historian as an alternative and I plan to do that. Thanks, readers, for your input!

Due to my synching issues, I decided I should also back up my existing Google Photos, my husband’s photos, and Dropbox to a stand-alone hard drive. I had purchased a Backup Plus before I relocated but hadn’t gotten around to using it.

Stand-alone drives aren’t immune to failure, either, as while I was attempting to backup my husband decided he would clean some old drives he had. Three of five would not open. He’s working on it and is fairly good with tech so I’m confident he’ll figure it out. He recommended I save to two different drives, keeping one at our home and another at one of our adult kid’s house. That way, if something happens to one, there is a backup to the backup. Yes, this is paranoia but it is also my life history and that of my ancestors since I’ve gone digital. When tech changes, these drives will have to be updated to whatever device replaces them so know, in the tech world, you aren’t ever done. LOL, kind of like genealogy!

BACKING UP DROPBOX:

I looked everywhere on Dropbox for information on how to back up the files but found nothing. A Google search gave me several methods but none worked for me. It directed me to the ribbon to click on “Backup tab” which I didn’t have.  Another suggestion was to go to Settings and click “Preferences” which I also didn’t have.

Determined, I just experimented and discovered it’s super easy – just right-click on a file folder, scroll down to “Send to >” and select where you want the file duplicated. I chose Backup Plus which went to my E drive as that was the name of my stand-alone hard drive. This took some time as I have LOTS of files but it worked well. Once in a while, the program would stall as it could not find address info. I clicked “Okay” to transfer without the data. I was able to open the file from the stand-alone hard drive with no problem.

BACKING UP GOOGLE PHOTOS TO DROPBOX:

The time spent on the transfer depends on how much media you have. I have tons since I began using Google Photos in the early 2000s.

First, to access your photos, click on the grid symbol    

on the ribbon on the right side of your main Google search page.

Select “Google Photos”

Find Settings, mine is on the ribbon on the top right, the middle gear symbol:

Scroll WAY DOWN to find “Export your data”:

Click Backup.

The page will show you that the “Export is in progress…”:

I haven’t gotten the email yet. I probably should not have tried to export both my and my husband’s photos simultaneously.

When I receive the email I will save it to Dropbox and then, follow my instructions above on how t save it to my external hard drive.

BACKING UP WEBSITES:

If you have a website, you might also like to save its content. I periodically do that by using a product called UpdraftPlus Backup Restore. I’m not providing the instructions here because I have an older version I probably should update. Sigh, tech is constantly changing!

Now that my files are in tip-top shape I’m ready to spend time on what I really love to do – find and analyze records!