The Genealogical Clock Timer Has Been Set…

A FABULOUS FIND of 22 November 2015

Originally published on genealogyatheart.blogspot.com 12 Nov 2015

I received via email notification last Friday that my Certified Genealogist preliminary application was received. Hooray! I immediately accepted the invite to join the Google+ candidate group, downloaded and printed the FAQ and 1st month recommendations attached to the email, texted family and friends and after the excitement passed, realized I have a lot to accomplish in a little time!  Actually, 11 months and 2 weeks until the portfolio is due.  Since I travel for business once a month I lose a lot of time so I have to develop a workable plan to meet the deadline.

I reviewed the suggested timeline before submitting the application and thought it best if I worked on one portfolio requirement in depth during each of my upcoming school breaks – Thanksgiving, Christmas, Spring and then using my earned vacation time since I work 12 months to complete anything left to do.  That plan was great in theory but as the holidays approach I realized it wasn’t going to work.  I’m the go to house for Thanksgiving, Christmas and New Year’s meaning I’m having family stay with me.

My revised plan is to write on one day on the weekend, do nothing on Monday, reread whatever I wrote on Tuesday, edit Wednesday and Thursday, do nothing on Friday and begin the process all over again the next weekend working on one portfolio requirement at a time.  That’s how I accomplished the portfolio when I submitted it for National Board Certified Teacher so I think that’s the approach I’ll take again.

Last weekend I decided to get organized. I always tell my students to have all the supplies they need readily available to minimize wasted study time so I attempted to practice what I preach. Unfortunately, it didn’t work out so well.  Last month hubby and I decided to move some furniture around between the kids’ old bedrooms.  When we became empty nesters our grand plan was to have one room be a home office and the other, a craft/exercise/guest room.  We selected the smaller, darker room for the office but it doesn’t work with both of us in there and the lighting is not good on our old eyes so now we’ve decided to flip flop rooms.  Then we realized that the smaller room really won’t work for crafts or exercise and it should just be a guest room.  We get a lot of family visitors (sometimes I think I’m running a bed and breakfast for free!) and if it’s being used by a guest, we wouldn’t be able to work on crafts or exercise so the larger room will have to have work space for craft projects, besides a research area and enough room to work out.

In hindsight, this is a terrible time to make this change with the genealogical clock running.  I thought it wouldn’t be that much of a problem to purchase furniture that would work for us but I’m not liking most of what I see.  Seriously considering getting 2 glass computer desks with a corner connector for the printer/scanner/copier and a table.  I’m over laminate top desks that look great initially but fall apart quickly.  I don’t like the prices of solid wood desks and most aren’t designed for flexibility.  Hubby loves his desktop system and I’m a tablet and laptop girl.  So for now, I’m between the old desk set up and spreading out on the dining room table which isn’t going to work with the holidays fast approaching.

Last weekend I re-read and printed all the Skillbuilders on the Board for Certification of Genealogists site. I strongly recommend taking a look at the Skillbuilders if you haven’t ever done so.  They’re brief but powerful reminders of effective practice.  You can check them out here.  I put the copies in a binder in the order I need to refer to them as I work through the portfolio. I tabbed the binder by the various portfolio requirements and included a copy of the submission requirements and rubric so I can remain focused. I like everything in one place so I don’t waste time looking up processes when I’m in the writing mindset.

I had previously printed and assembled all of my research notes and records for the families I’m going to be writing about so it was easy to include this in the binder.  I’ve started the Kinship Determination Project, identified what I’m using for the Applicant Supplied Document, and have accumulated a lot of info on the Research Report Prepared For Another Person (but haven’t started writing it yet).

I’m still torn about the Case Study.  What I really wanted to do would make me change the Applicant Supplied Document because you are limited in portfolio submissions to one per family.  I could change the Applicant Supplied Document but the backup would make me change the Kinship Determination Project and I’ve already begun writing that and am happy with the line I selected. Decisions, decisions!

The introductory email mentioned I’d be receiving the final application in 2 weeks.  I have a business trip scheduled for this weekend but I happen to be going to a destination that I can research during off times I’m happy I can still keep up with the planned schedule.

I previously wrote the resume and updated it over the past week.  Will have to do that again several times, maybe quarterly, until I’m ready to submit.  While I’m off for Thanksgiving I hope to have completed a very rough draft of the Kinship Determination Project (KDP). I re-read what I wrote a few months ago and hated it!  I started a rewrite on Saturday, put it away til yesterday and when I reread it I was pleased as it was in the direction I wanted to go.  For me the KDP is the most formidable portfolio entry so I’m tackling it first.  I’ll be so glad when that’s done.

Next I plan on working on the Research Report as I may have to travel within the state to obtain additional records.  I can do that during Christmas break around the family visits.  I’d like to have that done by the end of February.

In the back of my mind I’ll keep thinking about who I should chose for the Case Study and I’ll spend March and April working on that project.  Since I might need to request additional records I may have to flip to working on the Applicant and Board Supplied Documents.  Will see.

Hopefully, by late summer I’ll have everything near completion and then I can spend 2 months editing towards the final product.  I’ll keep you posted on my progress and if I miss a blog posting or two, send good thoughts my way ’cause you’ll know I’m hard at work on the portfolio 😉

Obtaining Certification – An Update

Originally published on genealogyatheart.blogspot.com 7 Oct 2015

In the past month I’ve made some progress towards obtaining Certified Genealogist status.  I attended the webinar on September 16th from the Association of Professional Genealogists that I found very helpful.  I was inspired by the presenter and moderator and a few days after made a timeline of how to proceed. I’ve looked at the timeline recommendations from the Board of Certification and modified it somewhat because of my personality.  I don’t want to commit to something I can’t deliver so I want to start 3 of the 4 portfolio requirements and when I’m confident that they can be completed, I’ll firmly commit and then work on completing one at a time based on the suggested timeline.  That approach worked for me when I was obtaining my National Board Certified Teacher status for school counseling so I’m going to go with it again.

Since the webinar I’ve identified who I’ll be doing for the Kinship Determination paper and completed the introduction, pulled hard copies of the records I’ll be using, wrote for additional records and numbered the pedigree.  Initially I wasn’t certain which line I was going to focus on but after reviewing several individuals I’m quite happy with my final decision.  I ended up selecting these particular folks because of the time period in which they lived and the events that they experienced. Wish I could share more but one of the requirements is that the submissions haven’t been previously published so my lips are sealed.

I’m still waiting for records that I requested for the case study and I’m a little frustrated with the organization that holds them.  I told my co-worker client that I may just have to drive up to try to get them in person since I’m getting the run around on the phone.  It’s a 6 hour drive so I’m hesitant to do it with my regular work commitments.  First I was told that the file had been found but that my client had to have her request notarized. No where on the website did it say that the request was to be notarized.  I was given a fax number to fax the notarized  request and we tried to comply the following day except the fax number that I was given didn’t work.  Made 3 attempts from 3 different faxes over the course of a day.  Tried to call the number that was on the web and no one answered and there was no answering machine.  Mailed the notarized request.  After 3 weeks hadn’t heard so tried to call again.  The phone number is now the fax machine.  Faxed a note stating we hadn’t heard and wanted to verify that the notarized copy was received via US Post Office mail.  Got a call the next day from the same person I had originally spoken with and a whole new story.  Originally I was told that the person was a volunteer who only pulled records twice a week.  Now I was told that the person was employed and it was an add-on job and she didn’t have time to pull records quickly.  I didn’t want to make her angrier than she was so I didn’t mention, according to our prior phone call, that she had the file already on her desk.  Geez!  She said the process was that the supervisor had to review the request and the supervisor had only been given the request the day before (just happened to be the day I faxed a reminder, hmmm) and that it would be at least another 2 weeks until a determination will be made if the records will be released or not.  None of this was mentioned when I first spoke with the organization. None of this is on the webiste.  I shared this with my client and she’s thinking there must be something in those records that they don’t want us to see.  I’m not sure what the issue is.  So for now, I’m keeping my fingers crossed that we get something.

This upcoming weekend I’m going to identify the record I’m going to analyze.  I’ve pulled out my “hurricane box.”  That’s a plastic filing box that I keep my old genealogy records in so that they will hopefully, remain safe in their individual plastic sleeves in the event of a flood.  I have some idea of what I want to do but what particular record I select I’m not yet sure.

I’m thinking that by the end of the month I’ll formally send in the application and the clock will start ticking (I’ll have a year to complete the portfolio).  In a way, I feel like the clock’s already ticking!

An Update on Becoming a Certified Genealogist

Originally published on genealogyatheart.blogspot.com 30 July 2015

In April, I blogged about my intention on obtaining credentials as a Certified Genealogist through the Board of Certified Genealogists.  My plan was to submit my application once I was well on my way in completing a client prepared research report, one of the portfolio submission criteria.  My target date was mid August.

I didn’t think this was going to be a problem as I had obtained permission from a client in May and had already invested 2 hours through an initial meeting and research time on the project.  I contacted her with two surprising discoveries I had uncovered regarding her great grandparents and scheduled a meeting to discuss a possible revision to the research plan we had initially made.  She cancelled our meeting date due to a family emergency.  I was traveling a lot during June so we scheduled a meeting for July.  A few hours before we were to meet I received a phone call that she was going to have cancel, not just the meeting, but the entire project.  Turns out, she had discussed what I had found with her children who were quite taken aback and the family put pressure on her to abandon the project.  She said that although she would like additional information, she did not want to alienate her children who were quite upset.  I suggested that I speak with her children but she declined.  I told her I would mail her a report of the research findings but she requested that I not send her anything.  I ended the conversation by letting her know that she was welcome to contact me in the future if she changed her mind.

As a counselor and genealogist, I have had to relay difficult information to clients, friends and family over the years so how I disseminated the information was not new to me and she initially took the information well. I’ve previously had former clients tell me that family members were not interested about information discovered or had difficulty with information provided and requested that the findings not be further discussed.  I never had a situation quite like what I recently encountered, however, where family members became so upset that the client pulled the plug on the project.

I looked for professional guidance since this was a new experience for me.  Nothing about what I encountered at any of the websites of the professional organizations where I am a member.

Just like everyone else, my family is far from perfect.  To help a client feel at ease sometimes I’ve shared my personal discoveries to help with their adjustment.  When I first heard about the brouhaha over the Finding Your Roots episode regarding Ben Affleck’s request to not disclose that his ancestor’s owned slaves I recall thinking (and posting) that the problem may have been averted by discussing initially that unsettling information may be found and will be disclosed  Since I did communicate that maybe I was wrong about the Affleck situation – perhaps Mr. Affleck was initially informed but he reacted after the facts were presented, like my client did.  I’m still processing what I could have done differently.  If you have any ideas let me know!

In the meantime, I’m back to the drawing board.  My revised timeline to submit the application for Genealogical Certification is now mid-October.  Although I’m chalking this up as a learning experience I’m hopeful the next client will be willing to accept the foibles of their ancestors.

Certified Genealogist or Accredited Genealogist?

Originally published on genealogyatheart.blogspot.com 6 May 2015

I was in a quandary – should I pursue becoming a Certified Genealogist or an Accredited Genealogist?  In typical genealogical mindset I looked to the past for help.

As I’ve mentioned previously, I have attained National Board Certified Teacher/Counselor (NBCT) status.  NBCT is a rigorous peer review program involving submission of a written reflective portfolio, audio and video tapes of counseling sessions, documentation of community involvement that demonstrates how one has gone above and beyond what is required and a day long exam.   I decided 8 years ago that the time was right to pursue NBCT as my youngest had just gone off to college and my husband, also a counselor, agreed to work towards obtaining NBCT, too.

The timing turned out not to be so good – a family member became seriously ill and temporarily moved in with us, one crisis after another happened at the school where I worked and our roof gave out so money was tight (the NBCT process is not cheap!).  The portfolio and tapes are submitted in February, the exam is in June and notification of achievement isn’t made until November.  When notification day finally arrived I was understandably relieved to learn I had made it.  What I discovered, though, was the notification of achievement wasn’t as big of a deal as the process itself had been.  The process made me think about counseling in a very different way – I became more skilled as a counselor due to the reflective aspect that is integral to the NBCT process.  I became stronger professionally and that was what I wanted the outcome to be of whichever genealogical process I decided to follow.

With that criterion in mind, I reviewed the information online from both the Board for Certification of Genealogists (BCG) and International Commission for the Accreditation of Genealogists (ICAPGen).

From BCG’s website “Certification results from evaluation of work samples in a portfolio submission.  BCG requires different materials for each certification category.  If three to four judges recommend certification, you will be certified for a five-year period.  You can perpetuate your certification with five-year renewal applications showing that you have kept your skills up to date.”  This is very similar to the NBCT process. BCG’s requirements are:

  • Signing that you will comply with the Genealogists’ Code of Ethics
  • Submitting
    • a background resume
    • a paper based on a BCG provided document in which you transcribe, abstract, evaluate and formulate a research plan
    • the same as bullet 2 but with a document you provide concerning an area that is your primary research focus
    • a research report prepared for a client with the client’s permission
    • a case study of conflicting or indirect evidence and
    • a kinship determination project

Challenging but doable.

Next I looked at ICAPGen requirement.  The bold and italics are mine to emphasize my concern, “… Your presentation of four connecting generations in your project should represent your knowledge of a variety of records that are useful at different times in your chosen region. The regional focus allows for practice in records that might be included in the written exams.

Many of our U.S. ancestors migrated from one geographical region to another so we might have to choose a family other than our own for the four generation project. This might be the ancestry of another family member, a client, or a family that is known to have four generations that lived in the same geographic region. We might also select from our own ancestry a related descendant line that meets the criteria. Note that privacy issues are not violated because the records are for events of people born before 1900 and identities of living persons are not included in the report.”

In our family, my kids are first generation Floridians so I would be looking for a client.  Finding a client to meet ICAPGen’s requirements in my area would be difficult.  Here’s why – for simplicity, let’s say a generation is 20 years.  To meet ICAPGen’s requirement we’ll say my client’s Person 1 was born in 1899 since the requirement is a birth year prior to 1900.  Person 1’s parent (generation 2) would be born in 1879, grandparent (generation 3) would be born in 1859, and great grandparent (generation 4) would be born in 1839.

Florida is a large state and I don’t claim to be an expert on its entirety.  I’d prefer to focus on the Tampa Bay region as that is where I research and where I have the most knowledge.  Here’s the historical population of Tampa, the area’s largest city, from Wikipedia:

Historical population
Census Pop. %±
1850 974 —
1870 796 —
1880 720 −9.5%

The first census is shown as 1850 because Florida did not become a state until March 3, 1845.   Citidata.com reports that “The 1830s and 1840s were marked by repeated violent conflicts between the Seminoles and white soldiers and settlers. Although Tampa emerged from the so-called Second Seminole War (1835–1842) as a fledgling town rather than just a frontier outpost, it subsequently endured a variety of setbacks, including further skirmishes with the Seminoles, yellow fever epidemics, and, in 1848, a hurricane-generated tidal wave that leveled the village.” I know there are Tampa families today that can trace their lineage back to pre-Tampa days when the area was known as Fort Brooke but I don’t want to use something that’s already been done.  Finding a new Tampa pioneer family with 4 generations going back to 1839 would be time consuming and a matter of luck.

I could expand my search area to meet the requirement.  The Florida population in 1837 was 48,000, half being slaves, and most people lived in the northern part of the state, between St. Augustine and Pensacola.  ICAPGen wants primary sources.  To find a primary source slave document from 1839 would be miraculous.  Remember, this was the period of the Seminole War and the document would have to have also survived the Civil War, hurricanes, mold, and courthouse fires.  Even finding a primary source for a white man in 1839 in Florida is something to celebrate.  Plus, I don’t live close to where I would be researching to find the document.

This would explain why ICAPGen lumps Florida in the Gulf South region of the United States, along with Georgia,  Alabama, Mississippi, Louisiana, Arkansas, and Texas.  A client could have family from any of the other listed states which allows for the requirement to be met.  However, I would not be comfortable taking clients from the entire Gulf South region.  I would be doing them a disservice as I don’t have the knowledge or skills to assist them. I suppose others feel the same way I do as there are only 11 ICAPGen’s that have achieved Accredited Genealogist status for the Gulf Shore region.

So the criterion made the decision for me – I will be seeking Certified Genealogist through BCG.

Next time – I’ll be traveling to the Big Apple for a conference and my thoughts are on motherhood and the brain.

Becoming a Pro Genealogist

Originally published on genealogyatheart.blogspot.com 3 May2015

Thinking about becoming a professional genealogist?  That thought hadn’t occurred to me until last fall.  My professional background is in counseling psychology and I’ve been employed as a school counselor in public and private settings for most of my career, with side ventures as a reading teacher, day care owner, rehab counseling supervisor, and an educational placement specialist (finding the right fit for both child and school).  I admit I’ve always been passionate about counseling but passion alone does not make a professional. To be considered a professional, one must have completed the educational requirements, obtained licensure and demonstrate day-to-day ethics in the field.

I looked at genealogy as my hobby and counseling as my profession.  In fact, several years ago when I overheard my husband tell a neighbor I was an expert genealogist I quickly told him to stop saying that. Granted, I was passionate about my hobby but a professional genealogist, no way.  I didn’t even know how someone became professional.

Over the years I’ve helped several family members become Daughters of the American Revolution and founding members of the Society of Descendants of Lady Godiva.  Alhough these experiences helped me gain confidence in my work they did not put me on the level of a professional genealogist.

Co-workers, friends and distant relatives have asked for help and referred others to me – Can you locate my birth parents?  What happened to my Great Uncle George?  Can you show me how to find the names of my great grandparents?  Why did my family move to Florida?  How is this person related to me?  Seeing the recipient’s joy when the result of my findings was presented was rewarding to me. I felt like I had joined my two passions – counseling and genealogy – especially when I had to delicately tell the person about some difficult truth – your great grandpa was an alcoholic who never married your great grandma, and by the way, he murdered someone.

About 5 years ago I began a surname update project on my husband’s mother’s line.  I entered all of the Harbaugh family from the 1947 Cooprider & Cooprider Harbaugh Family History:  A Directory, Genealogy and Source Book of Family Records into my Main Tree on Ancestry.com.  Then, I added info from Henry Harbaugh’s 1856 Annals of the Harbaugh Family in America .  (Yes, this is the same family as Coaches John& Jim Harbaugh who are my husband’s 3rd cousins and no, we haven’t met them.)

Since I made the project publicly accessible I was contacted by a lot of descendants who helped update the records further.  Then I decided to do a surname project with my dad’s line – the Leininger family.  I added into my tree all of the various branches and tried to connect them together back to the original who knows how many times great grandpa across the pond.  A work in progress which most likely only dna will ever be able to solve. By making my findings public, though, I have been able to corroborate with extended family. Still, I was shocked when a Nebraska librarian emailed me her appreciation as a number of her patrons were helped by my tree. I valued that feedback.  Then a professor contacted me as he was looking for an authority on the Leininger family.  I forwarded him on to a cousin who pointed out I had a more documented tree than he had.

Around the same time I was contacted by a reporter of a major newspaper requesting assistance – could I help locate a photo for a story that was being featured.  I love a challenge and this was certainly going to test my skill level.  I began to seriously start thinking about becoming a professional genealogist.

Online I found the Association of Professional Genealogists (APG) which is an organization dedicated to promoting professionalism in the field of genealogy.  When I think of a genealogist, I think of an individual who is researching lineage.  I never thought about all of the specialty areas and related fields, such as adoption, author, geneticist, heir locator, lecturer, lineage society specialist, and document translator.  Joining a professional organization would be moving in the right direction but I wanted to compare my work with those that are considered the experts.

I’ve noticed the initials after the names of presenters on webinars but I never stopped to think what those initials meant.  Digging further I discovered that there are only two credentialing genealogical organizations:  The Board for Certification of Genealogists (BCG) in Washington, DC and the International Commission for the Accreditation of Genealogists (ICAPGen) in Orem, Utah.  This means BCG certifies (CG-Certified Genealogist and CGL-Certified Genealogical Lecturer) and ICAPGen accredits (AG-Accredited Genealogist).

What’s the difference?  Per Google, certification is confirmation “provided by some form of external review, education, assessment, or audit.”  Accreditation is a “…process of validation…” with standards being set by peer review.  Nice definitions but I still was unsure which I wanted to achieve and more importantly, if I was ready to do it. I took an online quiz at http://www.bcgcertification.org/ruready.html.  The results identified areas in which I needed to improve.  I began reading more journals and referred to the Genealogical Standards when I was writing reports.  The area that I still need to look further into is attending a Genealogical Institute.  I’ve taken a variety of workshops locally and online over the years to improve my skills but I’ve never been formally trained.

In reality, the greatest hindrance was I lacked the confidence that I was ready for the next big step.  I put the information aside and enjoyed the winter, snuggling on the couch in front of the fire with my laptop happily researching my Duer’s and Hatton’s and working on an EBook I’m writing about my husband’s grandpa in World War I.

My recent visit to the Family History Library in Salt Lake City motivated me to go forward in the field.  The genealogists I met with to discuss my brick walls so impressed me with their expertise that I wanted to become like them.  I asked a couple about becoming credentialed and was directed to ICAPGen and BCG.  Understandably, since ICAPGen is Utah based and historically associated with the Church of Latter Day Saints, ICAPGen was what they had achieved.

So my next big decision was to become either certified or accredited.  Next time, I’ll continue on how the requirements influenced my decision

I’m officially OFF the Clock

 

Originally published on genealogyatheart.blogspot.com on 13 Aug 2016.

I just submitted electronically my portfolio to the Board for Certification of Genealogists so I’m no longer considered “On the Clock.”  My husband had made me this cute magnet when I first submitted my application:

magnet

I’m going to miss it!

Although, at times, the workload was challenging it was do-able. The Google group for On the Clockers was helpful in clarifying requirements, offering suggestions and providing general support during a stressful time.

I’m most fortunate that my family was very understanding and supportive.  They were facing their own challenges over the past year – daughter relocated back to our area and became board certified in two areas – pediatrics and internal medicine.  She just finished an acupuncture course and should be certified in that by the end of the year.  Son graduated with another degree and is now working as a chemical engineer.  Hubby is writing a book besides his full time job as a counselor.  I’m proud of their accomplishments and their ability to overcome the obstacles that life threw in their paths.

I also am thankful for the clients – their ancestors and mine – that I researched.  The lives of those individuals was inspiring!  Whenever I got stuck, be it writer’s block or due to an inaccessible record, I only needed to re-examine their documents for a gentle reminder that my situation was minor.  The past certainly put the present in perspective!

I began this blog to follow my journey through the certification process.  I’ll continue until I hear – yay or nay – that I’m certified.  I’m not quite sure how long that will be.  Like the song says, “The waiting is the hardest part…”